Special Issue Article
System of Quality Automation for Documents (SQAD)
R. Babi Saraswathi1, K. Divya2, A. Habeebur Rahman3, D.B.HariPrakash4, S.Jayanth5, T.Kumar6, S. MohanKumar7
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Document automation is the design of systems and workflows, assembling repetitive documents to meet the specific business needs. In any organization or institution, documenting employee’s information is very important for both employees as well as management. It shows an individual’s progress to the management. Many documents of employee are in the form of papers, so it is very difficult to arrange and for future reference we need to spend more time in getting the exact document. Also it is very tedious to generate reports according to our needs. The process gets even more difficult on getting approvals and hence lacks its security aspects. This project overcomes the above stated issues. By storing the details in database and maintaining the e-documents, the automation system reduces the manual work to a large extent. Then the approval process of some important documents can be done in a much secured manner by using Digital Signature and encryption techniques. Details are maintained in the database and e-documents are stored in specific folders and generation of various kinds of reports is possible. Moreover an efficient search method is implemented is used in database. Automation supporting document maintenance in many aspects is useful for minimize data entry, reduce the time spent on proofreading, avoids duplication, and reduce the risks associated with manual error, etc.